Stop losing profit mid-project.
MinuteMargin gives small agencies a live margin view on every retainer and fixed-fee project — so scope creep, client delays, and unbilled work don’t eat your profit quietly.
- Scope baseline with revision limits and exclusions
- Costed change requests — client approves without an account
- Live margin view while the project is still running
- Unbilled work queue ready to invoice
Free calculators available now. No account needed.
Flat pricing · $49–$149/month · No per-seat fees
The problem
Profit doesn’t disappear in one big moment.
It leaks, quietly, across every project.
Scope creep
The client asks for one more thing. Your team delivers it. No one tracks it. No one charges for it. By the end of the project, the margin is gone — and you only found out on the final invoice.
Client-caused delays
Feedback is two weeks late. Your team is on payroll. Tools are running. Nothing is moving but the costs are. Every day of silence is money you're absorbing that the client caused.
Unbilled changes
Work gets done, emails get sent, revisions happen. But not everything makes it onto an invoice. The work is real. The loss is real. It just never shows up until you look back.
Late invoices
The project is over. The invoice is sent. The client pays in 60 days. Meanwhile, that money is in their account, not yours — and it costs you more than you think.
None of this shows up in your project management tool. It shows up in your bank account — or it doesn’t.
Built for agencies working on retainer and fixed-fee projects
Your team already uses these. MinuteMargin sits alongside them.
MinuteMargin doesn’t replace any of these. It answers the one question they don’t: what is this project actually costing you right now?
What it does
Every tool you need to protect your margin
MinuteMargin doesn’t replace your project management tool. It sits alongside it and answers the question your PM tool doesn’t: what is this project actually costing you right now?
Scope baseline
Define the agreed scope upfront — deliverables, revision limits, and explicit exclusions. Everyone knows what's in and what's out before work begins.
Costed change requests
When a client asks for something outside scope, log it as a change request. MinuteMargin instantly shows the cost and its impact on your margin.
No-login client approvals
Send the client a link. They see the change, see the cost, and approve or decline — no account required. Every step is timestamped.
Delay tracker
Log when the project stalls because a client hasn't responded. See the cost of idle time accumulating, and have a documented conversation when you need one.
Retainer pacing
Know mid-month whether you're on track to over-deliver. See your projected burn rate before the month ends — not after.
Never miss a billable change
Approved changes move to an unbilled queue ready to invoice. Nothing falls through the gap between a client saying yes and an invoice going out.
How it works
From scope to invoice — without the gaps
Set your scope upfront
Before work begins, define the deliverables, revision rounds, and explicit exclusions. Your baseline is locked. Any additions are tracked from that point forward.
See the impact of every change
When the client asks for something new, log it. MinuteMargin immediately shows the cost in time and money, and how it affects your margin. You decide whether to absorb it or charge for it — but now you know the number.
Client approves with a link
Send the change request to your client. They click a link, see exactly what's changing and what it costs, and approve or decline. No account. No friction. Every response is timestamped so there's no ambiguity later.
Invoice with nothing left behind
Approved changes move to your unbilled queue automatically. When it's time to invoice, everything that was agreed and approved is ready — nothing slips through.
Free calculators
See the numbers before they surprise you
Four standalone calculators. No account, no signup, no credit card. Enter your numbers and see the result immediately.
What is scope creep actually costing you?
Enter your project numbers to see how much extra scope time is eating your margin.
Results are as accurate as the numbers you put in. Adjust any input and the output updates instantly.
Is this for you?
MinuteMargin is specific by design
It does one thing well: shows small agencies what their projects are actually costing, while the project is still running.
This IS for you if…
- You run a creative, web, or dev agency with 1–20 people
- You do retainer or fixed-fee work — not hourly billing
- You've finished a project and found out the margin was lower than expected
- Clients ask for changes mid-project and you're not sure what to charge
- You use ClickUp, Asana, Harvest, or Toggl — but none of them tell you your margin
- You've done work that never made it onto an invoice
This is NOT for you if…
- You bill purely by the hour and track everything in a time-tracking tool
- You're a freelancer working on one-off projects with clear scopes
- You need a full project management suite (task boards, Gantt charts)
- You run a large agency with a dedicated finance team and existing margin controls
- You're looking for client-facing project management or a client portal
Early access
What would move the needle for your agency?
Tell us which problems you actually need solved. Everyone on the waitlist shapes what gets built first.
FAQ